Your Job
As a GA officer in the Administration Department, direct coordinate general affairs activities at Molex Vietnam in compliance with Vietnamese laws, company philosophy, and divisional policies to ensure smooth daily operations and support company goals
Our Team
This role is part of the GA division and works closely with various internal and external stakeholders including vendors, subcontractors, local authorities, and different Molex Vietnam departments. The team supports operational functions spanning security, canteen, facilities, uniform & locker, employee welfare, and event coordination
What You Will Do
- Support daily General Affairs operations to ensure a safe, well-organized, and efficient working environment
- Monitor canteen operations, ensuring food safety and supplier evaluation.
- Manage company vehicles including maintenance, expenditure recording, supplier assessment, and transportation arrangements for employees..
- Coordinate security services by managing suppliers and ensuring plant safety.
- Supervise clinics, uniform management, medical checkups, and mandatory employee training; participate in selecting clinic service providers.
- Handle legal and administrative procedures for foreign employees and visitors, including visa application, extension, work permit support, and related documentation in compliance with Vietnamese regulations.
- Coordinate business travel arrangements, including flight ticket booking, hotel reservations, transportation, and travel schedule support for employees and visitors.
- Collaborate with HR to organize company events such as year-end parties and quarterly meetings.
- Making report monthly general affairs expenses, including vehicle, office supplies, canteen, security, and uniform costs.
- Ensure compliance with 6S & KAIZEN, Environmental Health & Safety, EICC & Social Responsibility, and company asset protection policies
- Other tasks as assigned by GA team leader or Manager
Who You Are (Basic Qualifications)
- University degree (required) in Administration, Business, Law, Human Resources, Facility Management, or a related field
- At least 5 years of experience in General Affairs or Administration preferably in a manufacturing or factory environment
- Strong negotiation, good inter-personal and communication skills, responsibility, professionalism, maturity and flexibility
- Excellent organization and time management skill.
- High level of energy and ability to handle various affairs in emergency
- Capable of working independently as well as part of the team
- Supervision, leadership skills
- Strong hands-on experience in legal administrative work related to foreign employees, including visas, work permits, temporary residence cards, or immigration procedures.
- Proven experience in booking and coordinating business travel, including flights, hotels, and transportation arrangements
- Strong communication and interpersonal skills.
- Careful, service-oriented, detail-focused, and able to manage multiple tasks simultaneously.
- Ability to manage time and organize tasks effectively
- Proficiency in Microsoft Office (Excel, Word, PowerPoint); Able to use modern tools (AI, Canva...) to support work efficiency is an advantage
What Will Put You Ahead
- Knowledge of office management practices and procedures
At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.
Who We Are
At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.
Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.